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UNIT PROGRAM COORDINATOR

Company: Headquarters, Air Force Reserve Command
Location: Niagara Falls
Posted on: March 10, 2019

Job Description:

* DutiesHelp## Duties### SummaryClick on "Learn more about this agency" button below for **IMPORTANT** additional information.The primary purpose of this position is to serve as the unit primary point of contact for administrative support, cyber-security liaison, Government Travel Card, Defense Travel System administrator, drug demand reduction, health care/fitness program, Government Purchase Card, safety, Automated Data Processing Equipment accounts, security/supply program, civilian timecard and unit recognition.Learn more about this agency### Responsibilities* Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the primary source of information.* Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directive.* Assists the commander/director in the performance of administrative functions associated with the supervision of military and civilian employees (i.e. coordinating personnel assignments, promotions, and performance evaluation products, etc.* Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.* Assists other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific case.### Travel RequiredOccasional travel - You may be expected to travel for this position.##### Supervisory statusNo##### Promotion Potential6* #### Job family (Series)0303 Miscellaneous Clerk And Assistant* RequirementsHelp## Requirements### Conditions of Employment* U.S. Citizenship Required* Must be registered for Selective Service, see Legal and Regulatory Guide* Permanent Change of Station expenses will be paid by the gaining unit* This posn is subject to provisions of the DoD Priority Placement Program* Work may occasionally require travel away from normal duty station on military or commercial aircraft* Disclosure of Political Appointments* The employee must be able to obtain and maintain a Secret Security Clearance as a condition of employment### Qualifications**SPECIALIZED EXPERIENCE:**Applicants must have at least one (1) year of specialized experience at the next lower grade GS-05, or equivalent in other pay systems. Examples of specialized experience includes knowledge of an extensive body of policies and procedures governing the overall unit administrative and orderly room operation. Knowledge of various steps and procedures needed to perform duties, to ensure all actions are accomplished and if problems exist, to identify other alternatives as needed. Knowledge of standard processes and procedures for evaluating program efficiency to implement processes to prove programs. Knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.**KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:**1. Knowledge of the organizational and functional responsibilities and operations of an organization.2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.3. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.4. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.5. Ability to plan and organize management programs and functions of an organization.**PART-TIME OR UNPAID EXPERIENCE:**Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.**VOLUNTEER WORK EXPERIENCE:** Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.### Education**ARE YOU USING YOUR EDUCATION TO QUALIFY?**You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.**FOREIGN EDUCATION:** Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.### Additional information**Interagency Career Transition Assistance Program (ICTAP):** For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated in the "Highly Qualified" or "Best Qualified" Category on the rating criteria for this vacancy. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.**Employed Annuitants (Reemployed Annuitants):**Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.**90-Day Register:**This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.**Selective Service:** Males born after 12-31-59 must be registered or exempt from Selective Service. For additional information, click here.**Direct Deposit:** All federal employees are required to have direct deposit.**If you have questions regarding this announcement and have hearing or speech difficulties click here.****Tax Law Impact for PCS:** On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017 suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. The law made taxable certain reimbursements and other payments, including driving mileage, airfare and lodging expenses, en-route travel to the new duty station, and temporary storage of those items. The Federal Travel Regulation Bulletin (FTR) 18-05 issued by General Services Administration (GSA) has authorized agencies to use the Withholding Tax Allowance (WTA) and Relocation Income Tax Allowance (RITA) to pay for "substantially all" of the increased tax liability resulting from the "2018 Tax Cuts and Jobs Act" for certain eligible individuals. For additional information on WTA/RITA allowances and eligibilities, please visit: https://www.gsa.gov/cdnstatic/FTR%20Bulletin%201805%20Relocation%20Allowances0.pdfRead more### How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.Applicants who disqualify themselves will not be evaluated further.**BASIS OF RATING:**Your application will be rated under the Category Rating procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualifications requirement. Additional points are not added for Veteran's Preference; however, Veteran Preference is still applied.**Category 3, Best Qualified:** Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements.**Category 2, Highly Qualified:** Candidates in this category possess good skills and experience above the minimum requirements.**Category 1, Qualified:** Candidates in this category meet the minimum education and/or experience requirements.Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire. The numeric rating you received is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully.Read more### Background checks and security clearance##### Security clearanceQ Access Authorization##### Drug test requiredNo* Required DocumentsHelp## Required Documents**The following documents are required and must be provided with your application for this Public Notice:**1. **Online Application** - Questionnaire2. **Resume** - must include beginning and ending month and year for each employment period3. **Transcripts**- if you are basing your qualifications on education or if the position requires education, you must submit copies of your transcripts4. **Registration/License**- active, current registration/license **if applicable** for the position5. **Veterans' Preference**- If you are claiming veterans' preference, you must submit a copy of your DD Form 214, which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service. In addition, if claiming 10-point preference you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of Purple Heart, if applicable) and a SF 15 (Application for 10-point veteran preference).**ACTIVE DUTY SERVICE MEMBERS:** The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions **not later than 120 days after the date of submission**. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.#### If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.* BenefitsHelp## BenefitsA career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.* How to ApplyHelp## How to ApplyThe complete Application Package **must** be submitted by 11:59 PM (ET) on 03/07/2019To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10432975To begin the process, click the **Apply Online**button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the **Submit My Application**button at the end of the process.**To apply for this position, you must provide a complete Application Package which includes:**1. Your Resume (your latest resume will be used to determine your qualifications). If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent."* It is your responsibility to check the status and timestamp of all documents you submit as part of your application.* If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.* For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.2. A complete Application Questionnaire3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name.If you are unable to apply online, view the following link for information regarding Alternate Application. The Vacancy ID is 10432975**PLEASE NOTE:** It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.Human Resources **WILL NOT**modify or change any answers submitted by an applicant.Read more### Agency contact information### Total Force Service Center##### Phone1-800-525-0102##### EmailDO.NOT.EMAIL@CALL.ONLY##### AddressNiagara Falls ARS2720 Kirkbridge DriveNiagara Falls IAP, NY 14304USLearn more about this agency### Next stepsOnce the online questionnaire is received you will receive an acknowledgement email. After a review of your complete application is made you will be notified of your rating and/or referral to the hiring official.If you provided an email address, you will receive an email message acknowledging receipt of your application.Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select **My Applications**, and click on the More Information link under the application status for this position.If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.Read more* Fair & Transparent## Fair & TransparentThe Federal hiring process is setup to be fair and transparent. Please read the following guidance.### Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.* Equal Employment Opportunity (EEO) for federal employees & job applicantsRead more### Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations or how to contact an agency.Read more#### Legal and regulatory guidance* Financial suitability* Social security number request* Privacy Act* Signature and false statements* Selective Service* New employee probationary periodThis job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/525987700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.*Open & closing dates:* 03/01/2019 to 03/07/2019*Service:* Competitive*Pay scale & grade:* GS 6*Salary:* $38,452 to $49,983 per year*Appointment type:* Permanent*Work schedule:* Full-Time

Keywords: Headquarters, Air Force Reserve Command, Niagara Falls , UNIT PROGRAM COORDINATOR, Other , Niagara Falls, New York

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